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1.
Has your city converted from paper (hard copy) personnel files to electronic
personnel files?
|
Murfreesboro
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No
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Maryville
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No
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Millington
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Not
completely
|
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Columbia
|
Not
completely, working toward that goal
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Lebanon
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No
|
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Memphis
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Yes
|
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Franklin
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No
|
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Collierville
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No
|
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Goodlettsville
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No
|
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Athens
|
No
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Brentwood
|
No
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Portland
|
No
|
|
Gallatin
|
No
|
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Tullahoma
|
No
|
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Springfield
|
No
|
|
Metro
Nashville – Parks
|
No
|
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Sevierville
|
No
|
|
Chattanooga
|
No
|
|
Cleveland
|
No
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Oak
Ridge
|
No
|
|
Knox
County Sheriff’s Office Merit System
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No
|
|
Bartlett
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No
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2.
If yes,
a.
what software package(s) are you using?
|
Millington
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Began
with Laserfische; now using ImageEase
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Columbia
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ADP
Payroll and HR/Profile
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Memphis
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IFAS
changing to ORACLE in June
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b. What
kind of hardware are/did you use
(scanner, digital imaging, etc…)(model and manufacturer)?
|
Millington
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Scanner
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|
Columbia
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Digital
Imaging
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c.
How much time was involving in converting the files?
|
Millington
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Depended
on the size of the file scanned; relatively easy to do; time
had to be scheduled between departments.
|
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Columbia
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Still
converting since Spring 2003.
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Memphis
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6
months
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d.
Were there any problems with the conversion?
|
Millington
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Yes
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Columbia
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Yes
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Memphis
|
Yes
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e. If
yes, please explain:
|
Millington
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Some
of the files were very old and required special attention.
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Columbia
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Overall
training in general
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Memphis
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The
time testing the conversion.
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f.
How much did the conversion cost the city?
|
Millington
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$6,900
for equipment
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Columbia
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Unknown
at this time.
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Memphis
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Can’t
exactly say, but very expensive, multi millions for the complete
package.
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3.
If no,
a.
Do
you have any plans to convert to electronic personnel files in the
future?
|
Murfreesboro
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No
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Maryville
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No
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Millington
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Yes
– We plan to continue to use the system.
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Lebanon
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No
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Franklin
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Maybe
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Collierville
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No
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Goodlettsville
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Yes
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Athens
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No
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Brentwood
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No
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Portland
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No
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Gallatin
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No
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Tullahoma
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No
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Springfield
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Not
in the foreseeable future
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Metro
Nashville Parks
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No
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Sevierville
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No
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Cleveland
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No
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Oak
Ridge
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Yes
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Knox
County Sheriff’s Office Merit System
|
Yes
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Bartlett
|
Yes
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Contact
Information:
| Name
|
Organization
|
#
Employee HR
|
#
Employees Organization
|
|
1.
Sherry Carpenter
|
City
of Murfreesboro
|
8
|
803
FT, 372 PT
|
|
2.
Teresa Best
|
City
of Maryville
|
5
|
320
|
|
3.
Margaret Ridings
|
City
of Millington
|
2
|
154
|
|
4.
Kate Collier
|
City
of Columbia
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2
|
384
|
|
5.
Jim Henderson
|
City
of Lebanon
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2
|
400
|
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6.
Pearl Gibson
|
City
of Memphis
|
59
|
7,000
|
|
7.
Pam Conner
|
City
of Franklin
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5
|
550
|
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8.
Elaine Hurdle
|
City
of Collierville
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4
|
409
|
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9.
Jim Thomas
|
City
of Goodlettsville
|
0
– shared among three employees
|
130
|
|
10.
Rita Brown
|
City
of Athens
|
2
|
125
|
|
11.
Janet Curry
|
City
of Gatlinburg
|
1
|
304
FT, 96 Seasonal
|
|
12.
Kirk Bednar
|
City
of Brentwood
|
2
|
227
|
|
13.
Mary Lou Thompson
|
City
of Portland
|
1
|
144
|
|
14.
Dave Crawford
|
City
of Gallatin
|
2
FT, 1 PT
|
290
FT, 80 PT
|
|
15.
Casta Brice
|
City
of Tullahoma
|
1
|
139
|
|
16.
Gina Holt
|
City
of Springfield
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2
|
246
|
|
17.
Pamela Crenshaw
|
Metro
Parks – Nashville
|
1
|
600+
|
|
18.
Kristi Inman
|
City
of Sevierville
|
1
|
150
|
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19.
Jean Posely Smith
|
City
of Chattanooga
|
10
|
2300
|
|
20.
Jeff Davis
|
City
of Cleveland
|
2
including payroll
|
320
|
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21.
Penelope H. Sissom
|
City
of Oak Ridge
|
3
+ one vacancy
|
350
plus additional 50 in summer months
|
|
22.
Gary Hall
|
Knox
County Sheriff Office Merit System
|
4
|
950
|
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23.
Peter Voss
|
City
of Bartlett
|
4
|
<>550
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Comments:
Millington
- We have not completely converted to electronic files, but we have
scanned all our old files and are storing them on disks so that they
can be accessed more quickly and efficiently and can be stored in a
more efficient way; they can also be preserved more efficiently.
Chattanooga
- We have an HRIS system but we also maintain personnel records in
hard copy. We have not converted any files recently.
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